Cheryl Williams Levey


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Cheryl Williams Levey


Cheryl Williams Levey

Event Planning

I have been involved in planning and participating in conferences, trade shoRocketeria'sws, expositions, and other professional events for over twenty years.

Rocketeria Rock the Lot 2015Assisted Ariana Patterson with planning Rocketeria's 2015 Rock the Lot event held May 17, 2015, primarily with vendor space allotments.

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NAS Board on Research Data and InformationNumerous activities and events for the National Academies Board on Research Data and Information (BRDI). I handled details such as travel logistics, contracts for meeting venues, and social event planning as well as program development, correspondence with speakers and participants, keeping databases of participants, and other details of meeting planning. During my five years at BRDI, I handled details for four to seven meetings per year in various venues around Washington, DC and Anaheim, CA.

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CODATA logo
I was part of the planning team for several International CODATA Conferences.

I worked extensively on these four conferences:

  • 2006: 20th International CODATA Conference, Beijing, China, October 2006
  • 2004: 19th International CODATA Conference, Berlin, Germany, November 2004
  • 2002: 18th International CODATA Conference, Montreal, Canada, September 2002
  • 2000: 17th International CODATA Conference, Baveno, Italy, October 2000

As such, I have worked intensively on the back-end conference organization. This includes creating and maintaining databases of participants and speakers that include information such as registration status, whether their abstract, presentation, paper and bio has been submitted, and any additional relevant information. The information is obtained through working with the International Scientific Program Committee and through direct correspondence with participants from all over the world. This information is used to create the program, book of abstracts, and other printed and online materials for the conference. I was also integral in the development of the front-end visual identity of these conferences in that I designed the logo/visual identity, website (pre-conference: program, abstracts and logistical information / post-conference: proceedings) , program, book of abstracts, participants listings, badges, session signs, and the design of giveaway items such as tote bags, notepads, and pens. I also participated in the conferences as part of the support staff.

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I organized the First International CODATA Africa Workshop workshop with guidance from the CODATA President, and did the following for it:


  • Corresponded with African scientists to develop the program so that it addressed the most important needs of the African scientific community. This involved extensive communications with the Senegalese Local Organizing Committee.
  • Coordinated all logistical and travel aspects of the conference, including providing invitation letters and support to several scientists to attend the workshop. This sometimes required learning certain protocols and following international procedures.
  • Designed the logo, website, fact sheet, program, badges, and other online and print materials.
  • PowerPoint presentation for the CODATA President.
  • Development of the budget and other general administrative materials.
  • Attendance at the conference.
  • CODATA Africa Workshop Proceedings book design/compilation

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From 1994 to 1999, I served as the Trade Show Manager for the Standard Reference Data Group at the National Institute of Standards and Technology. In this capacity, I trained and supervised trade show exhibit staff in booth etiquette and on technical issues regarding how to answer specific scientific and technical questions, e.g., about the different products SRD had available; decided which expositions SRD participated in and which personnel would staff each show; created annual budget requests; created promotional and marketing materials, including posters, brochures, catalogs, and flyers; and participated in almost all of the expositions at which SRD and NIST were represented.

Examples of expos that NIST/SRD participates in are here: http://www.nist.gov/srm/exhibit.cfm. Specific shows I managed were (for the years 1994-1999): PittCon, ACS (2x per year), EAS, AVS, Petrochem, ASMS, ACHEMA, and more.

 


Copyright 2015 Cheryl Williams Levey. All Rights Reserved.